Guidelines, Policies and Procedures

Guidelines, Policies and Procedures

Performers and Ensembles:  Individuals or ensembles should be performing percussion focused material.  There is no age group or expertise level requirement and everyone from grade school to college is invited to attend.  Ensembles should prepare from 1 to 3 pieces.  For larger ensembles we recommend 2 to 3 pieces or 10 to 15 minutes of prepared music.  The maximum time on stage for any ensemble is 25 minutes including set up.

Registration Fee:  Ensembles with 10 or less members will be asked to pay a $20 registration fee. Groups with 11 or more members will be asked to pay $25.00 to help cover the costs of the event.

Deadline:  There is a maximum amount of performing groups that we can register and there is a registration deadline of February 1, 2017. If the maximum amount of performers is reached before the deadline it will be announced here and on the home page of this website.

Name Badges: Each performing group will receive badges that will allow entry into any of the events.  Badges will be provided to performing participants, staff and chaperones.  Name badge information will be requested two weeks prior to the event. Please request name badges for your playing members only.  If you have students that help move instruments or operate sound equipment they should be included with your list and will receive a badge for the event.  Bus drivers will be provided with a event badge and meal ticket for the concession area upon request.  A hospitality room will be provided for directors.

Non Performing Attendees: If you are bringing additional students such as another class or age group, friends or family, we request that they purchase an arm band at the ticket desk.  Please consider the expense of quality clinicians, including transportation and housing.  The general admission price of $5 for the entire day is a very fair price.

General Admission: General admission for the entire day is $5.00.  General admission includes 1 blue door prize ticket.

Door Prize Tickets: The Blue Premium Door Prize Tickets are available for sale at front desk in Martin Hall.  Door prize tickets are $1 each or 6 for $5.  Door prize tickets must be purchased at the desk.  Free door prize tickets are not provided to the participants.  Red Door Prize Tickets may be provided in some clinics to students that will receive age appropriate prizes.

*All groups must have proper adult supervision and permission from their school music staff or administration to perform.

If you have questions, contact us at westkypercussion.org/contact-us/.